As you may know, I’m living in a small village (about 90 people) in Bohemian Switzerland National park for more than 7 years. I left the city with my family and I’m very happy living in the mountains. But I travel a lot. I have a lot of meetings in Prague so I have to travel there 2-3 times a week.
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Persuasion skills are needed both in business as well as in the private life. In business it is a crucial aspect as you have to be able to communicate and negotiate with individuals at all levels of an organization and also with external partners.
How could emerging technology transform the way get things done 5-10 years in the future? Watch Kat, a young independent marine biologist, and Lola, a corporate executive, work together in a highly interconnected and information rich future.
I have more than 800 meetings every year and so I send and recieve a lot of calendar invitations. More and more people use calendar invitations from their Macs, PCs and mobile devices - it's easy, fast and sometimes it works. But only sometimes.
MS Outlook invitations are the best - only an ICS file in e-mail. Don't you have a compatible e-mail client? Open your TextEdit or Notepad and read it, it's fun! Google is a little better - sending ICS and text information which is really hard to read. iCloud (why I'm using iCloud) sends ICS file and quite a nice e-mail - but all in all - the only way how to effectively use calendar invitations is to use the same system as your contacts. I can't believe that it's 2014 and we're still not able to invite our friends to a party. I have some tips how to upgrade your invitations to the whole new level!
More invitations is better
If you're planning your meeting via phone, agree that both of you will send the calendar invitation. It's better to have 2 invitations in your calendar. Especially if you'll update your meeting data, it's greater challenge for both of you.
Event name is not important
Don't use event names that means something. If you have a lunch about marketing campaign with George, just name your event "George". I'm sure that George will appreciate this. If you combine this with Tip #1, your game is starting.
Update as much as you can
Updating your events is great for all invited friends. First of all - choose any free slot in your calendar, type your event, invite people, send invites and then start to look for the best day and time. Tens of update e-mails are great for all of you.
Location - not important
Location is not important in your calendar events. I suggest you using your own shortcuts and names that nobody can understand. Beware of using addresses, GPS or the real name of a restaurant where you plan to meet with your business partners. They could find it easily on Google and the game is over. Something like "The pub we go every friday with our friends" is the best one.
Don't use notes
Nobody uses Notes section in event invitations. Beware of adding anything useful (agenda etc.). The only thing which is acceptable is to write an agenda for a different meeting. Show must go on!
More invites, better meeting
Send your invitation to all available e-mail addresses of your contacts. More invitations sent is better. Better safe than sorry
Time is not important
If you have a meeting from 10am to 10:30am, feel free to invite for an event from 9:30am (30min is your travel time) to 11:30am (the meeting could be longer). If you want to be a calendar guru, set all your events as "all-day" and use your smartphone to call when you'll meet with your business partners - they have a lot of time and they can wait for you for all-day.
Set at least 5 alarms for an event: 3h before, 1h before, 30min before, 15min before and on the meeting. People you invite will love it!
If you really want to tune up your friend's calendars, use automatic repeating for events. Click on repeating, set custom, configure something really cool and invite your friends.
Use your local language
If you are planning international meetings, be sure to use your native language that nobody can understand. Something like "Táboření v přírodě s přáteli" rocks!
If you will to use all my tips for your online meeting invites, your contacts will love you and your events will be unforgettable.
- GTD is for people, who don't need it. If you're a really busy person, you're not able to follow the rules of GTD. And if you don't have a problem to work with GTD after some time, you don't need GTD.
- GTD is a cult. It has its devotees who use it and devotees that are not able to use it, but it's still hot if they join the club.
- Inbox is a repository that enables you to do any stupidity that ever comes into your mind.
- Half of all the tags is only a way to procrastination, it allows you to think that you don't have to do this today and that you can actually postpone it.
- GTD is like an analogy photography of our time. It's fine and you like it, but the practical contribution is minimal.
- If you can do something in two minutes, it actually doesn't mean that it's good to do it. It is not important to do anything as far you are doing something, it's important to do things that make sense and do matter in your life.
- We have hundreds of GTD applications on the market and most of the users are still waiting for something better, for something that would finally be the right choice. But if there are so many developers who can't develop the right app for GTD, something is really wrong here.
- Without priorities, there is no direction. GTD helps you clean your head of the important things you don't want to do, but if fills it with unimportant things that you are wiling to do instead. Just keep doing something. Anything.
- It's old. In the year 2002 we worked on absolutely different bases, without messengers and social sites.
- How many really successful people use GTD? Successful people concentrate on what they are doing, not really on the system.
- GTD je pro lidi, kteří jej nepotřebují. Pokud jste hodně aktivní člověk, nejste schopen dodržovat pravidla GTD. Pokud s časem na práci s GTD nemáte problém, nepotřebujete GTD.
- GTD je kult. Má své vyznavače, kteří jej používají a vyznavače, kteří nejsou schopni jej používat, ale je to sexy, tak se k němu hlásí.
- Inbox je skladiště, které vám umožní dělat každou hloupost, která vás kdy napadne.
- Polovina vašich tagů je jen cesta k prokrastinaci, umožní vám myslet si, že to nyní dělat nemusíte a odložit.
- GTD je jako analogová fotografie v dnešní době. Je to fajn, líbí se, ale praktický přínos je minimální.
- To, že něco můžete udělat za 2 minuty neznamená, že byste to měli udělat, není důležité dělat vše, ale dělat to, co má smysl.
- Máme na trhu stovky GTD aplikací a většina uživatelů stále čeká na něco lepšího, co “bude konečně ono". Pokud neumí udělat podle GTD systému aplikaci stovky vývojářů, proč by mělo být dobré to používat? Něco tu není vpořádku.
- Bez priorit není směr. GTD vám pomůže vyčistit hlavu od důležitých věcí, které se vám dělat nechce a zaplnit ji věcmi nedůležitými, které dělat chcete. Hlavně pořád něco dělat.
- Je staré. V roce 2002 jsme fungovali zcela jinak, bez messangerů a sociálních sítí.
- Kolik opravdu úspěšných lidí používá GTD? Úspěšní lidé se soustředí na to, co dělají, nikoliv na systém.
I've found this software and other gear really good and I can recommend you any of these. Feel free to contact me if you'd like to know more about anything. That's what I use almost every day for my work and life.
Business & Productivity
Apple Mail with nice S/MIME support (mac | iphone | ipad)
Safari (mac | iphone | ipad)
Skype for business video conferences, Facetime for family calls (mac | iphone | iPad)
MS Office 2011 (mac)
Keynote for presentations (mac | iphone | ipad)
Moredays for tasks, events and notes (mac | iphone | ipad)
1Password for passwords management (mac | iphone | ipad)
Mindnode Pro for mindmaps (mac | ipad)
iA Writer for personal writing (poems, tales) (mac | iPhone | iPad)
Bufferapp for social networks management (mac)
Reeder as a RSS reader (mac | iphone | iPad)
Podio and ActiveCollab for project management (mac | iPad)
Dropbox for file management and sharing (mac | iphone | ipad)
Apple Aperture with Nik Software plug-ins
iPhoto for family photos
Adobe Photoshop CS6 for advanced photo editing
Photomatix Pro for HDR processing
Silverfast 8 for scanning my films
Flickr for photo sharing
Gear I use and love
Macbook Pro 15” Retina
iPhone & iPad
iPod Classic w Beats by dr. dre
Livescribe Echo Pen connects my digital and paper world
Suunto Core great watches with altimeter and barometer
Fitbit for walking
KTM Ultra 3.29
Productivity Future Vision by Microsoft - that’s nice!